Creating and sending a lease

How to build a lease from a unit's terms, send it for e-signature, and what the agent handles versus what stays your decision.

A lease in Aptoria is built from the unit it belongs to, so the rent, deposit, and lease dates carry over before you draft anything. The unit's property needs a state set first, because the state determines which addenda attach, the deposit cap, and the late-fee rules — a unit whose property is missing its state stays locked until you set it on the Properties screen.

From there you confirm or adjust the core terms and Aptoria assembles the lease with the state-appropriate clauses. Federal disclosures that always apply, like the lead-paint disclosure for any building built before 1978, are included as part of the package.

Once the terms are set, you send the lease for signature and the tenant signs electronically — no printing, scanning, or in-person meeting. Each party gets their own signing link, and the signed copy is stored on the lease so both sides can pull it later.

E-signing keeps the record clean: who signed, when, and from where is captured alongside the document, which matters if the lease is ever questioned. The tenant receives a copy automatically once all signatures are in.

The agent handles the routine parts of the lease lifecycle within the limits you set: it can prepare renewal drafts ahead of a lease end, remind a tenant who hasn't signed, and keep the paperwork moving. Renewal drafts are bounded by the maximum rent-increase percent you configure, so a renewal never proposes a larger bump than you allow.

Ending a lease is different. Terminating a lease is on the blocked floor — it can never run autonomously, no matter how your thresholds are set. The agent can draft a notice and tee up the decision, but a human always makes the call to end a tenancy. The same holds for a rent increase at renewal: the agent drafts it and you approve it before it goes out.