Free tools
Free tools for landlords
Free calculators and checklists for landlords — size the cost of a vacancy, a property manager’s fee, your self-management time, and the tax deductions you might be missing. Runs on your own numbers, no signup.
Run the number, then read the workflow
Price the vacancy decision
Run the cost of an empty day, then use the listing and turnover workflow that can shorten it.
Vacancy cost calculatorRead the guide →
Test the next acquisition
Model your own assumptions, then review the property, reserve, and operating setup before you buy.
Rental property ROI calculatorRead the guide →
Plan a renewal versus turnover
Compare the turnover cost to the relationship and renewal work that can prevent it.
Cost of tenant turnover calculatorRead the guide →
Browse by what you need to do
Start with the landlord question in front of you.
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Analyze a deal
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Rent & lease
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Templates & checklists
All 83 calculators, planners, templates, and checklists.
Vacancy cost calculator
Estimate the rent you lose for every day a unit sits empty.
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Property management cost calculator
Estimate the yearly cost of an 8–12% property manager’s cut.
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How much time is self-managing taking?
Estimate the monthly and yearly hours self-managing really takes.
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Rental property tax deductions checklist
Surface the deduction categories landlords commonly miss.
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Rental property ROI calculator
Estimate cap rate, cash flow, and cash-on-cash from your numbers.
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Rent proration calculator
Prorate a partial month of rent — both the actual-days and 30-day ways.
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Rent affordability calculator
See how much rent fits your income using common budgeting rules of thumb.
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Mortgage calculator
Estimate monthly principal & interest, total interest, and total paid.
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Rental cash flow calculator
Estimate monthly and annual cash flow after every real cost.
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Cap rate calculator
Estimate cap rate and NOI from price, income, and expenses.
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Gross rent multiplier (GRM) calculator
Estimate the GRM — price relative to a year of gross rent.
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1% rule calculator
Screen a deal against the 1% rule and see the target rent.
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DSCR calculator
Estimate the debt-service coverage ratio — income ÷ loan payments.
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Rental yield calculator
Estimate gross and net rental yield from rent, price, and expenses.
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Cost of tenant turnover calculator
Estimate the full cost of turning a unit over between tenants.
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Rent increase calculator
See the new rent and the yearly dollar impact of a percentage increase.
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Mortgage payoff calculator
Estimate the time and interest saved by paying extra principal.
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Price per square foot calculator
Estimate price per square foot and rent per square foot.
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Rent vs. sell calculator
Compare keeping a rental against selling and investing the proceeds.
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Real estate vs. stocks calculator
Illustrate the same capital grown at a rental rate vs. a stock rate.
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Straight-line depreciation calculator
Estimate annual straight-line depreciation on a rental building.
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Rent receipt generator
Create a clean, printable rent receipt from a short form.
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Landlord reference letter generator
Draft a professional landlord reference letter, ready to print.
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Move-in / move-out inspection checklist
Fill in a room-by-room condition checklist and print it to sign.
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NOI calculator
Estimate a property’s net operating income, before the mortgage.
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Cash-on-cash return calculator
Estimate the first-year return on the cash you put in.
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50% rule calculator
Screen rental cash flow fast with the 50% expense rule of thumb.
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70% rule calculator
Estimate a maximum offer for a flip or BRRRR deal.
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Operating expense ratio calculator
Estimate the share of rental income spent on operating costs.
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Debt yield calculator
Estimate the income-to-loan ratio lenders use to size a loan.
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Rent per square foot calculator
Compare rents across units on a per-square-foot basis.
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Loan-to-value (LTV) calculator
Estimate loan-to-value and the down payment behind it.
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Utility bill split calculator
Split a shared utility bill across units, evenly or by occupancy.
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Late fee calculator
Estimate a rent late fee, then check your state’s cap and grace period.
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Break-even ratio calculator
See what share of your rental income the bills consume — and the cushion left over.
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Vacancy rate calculator
Compute your actual vacancy rate from days vacant or unit-months — your records, your rate.
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Effective gross income calculator
Turn full-occupancy rent into the realistic income line — minus your own vacancy allowance.
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Property appreciation calculator
See what compounding at the growth rate you assume would do to a property’s value.
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Amortization schedule calculator
Monthly P&I payment plus a year-by-year principal, interest, and balance table.
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Refinance break-even calculator
How many months of payment savings it takes to repay refi closing costs.
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BRRRR calculator
New loan, cash pulled out, cash left in, equity, and post-refi cash flow.
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Rent vs buy calculator
Monthly cash cost of renting vs owning, plus a multi-year running total.
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Roommate rent split calculator
Split rent across roommates evenly or by room size.
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CapEx reserve calculator
Size a monthly reserve for big-ticket replacements.
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House hacking calculator
See your real housing cost when tenants pay part of the bill.
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Short-term vs long-term rental calculator
Compare short-term and long-term rental income on your own assumptions.
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Lease renewal calculator
Compare keeping a tenant with turning and re-listing the unit.
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Rent concession calculator
Calculate the effective rent after free rent or a signing credit.
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Security deposit calculator
Calculate a deposit refund or shortfall from documented deductions.
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Rental property cash to close calculator
Plan the down payment, closing, and immediate repair cash.
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Rental move-in cost calculator
Total first rent, deposit, fees, and approved credits.
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Rental maintenance budget calculator
Set a monthly contribution toward your own maintenance target.
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Rental listing break-even calculator
Estimate how many vacancy days a promotion would need to avoid.
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Rental emergency fund calculator
Set a property cash-reserve target from your own timeline.
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Rent payment plan calculator
Split an agreed outstanding balance into equal payments.
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HOA fee impact calculator
See HOA dues as an annual cost and share of rent.
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Rental leasing funnel calculator
Calculate lead, showing, application, and lease conversion.
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Rent collection rate calculator
Measure collected rent against adjusted rent due.
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Property tax impact calculator
See annual property tax as a monthly share of rent.
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Rental insurance impact calculator
See insurance premium as a monthly share of rent.
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Pet rent calculator
Total monthly and first-year pet-rent income.
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Parking income calculator
Estimate parking income from spaces and occupancy.
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Rental marketing budget calculator
Pace a listing budget by days remaining.
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Contractor bid comparison calculator
Compare repair bids after time out of service.
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Tenant ledger calculator
Calculate charges, payments, credits, and a balance.
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Owner draw calculator
Estimate cash available after bills and a reserve.
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Rental tax reserve calculator
Set aside a chosen share of quarterly rental profit.
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Rental make-ready timeline calculator
Add turnover tasks into a simple sequential timeline.
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Renovation payback calculator
Estimate months for a rent increase to repay a renovation.
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Rental expense allocation calculator
Allocate a shared expense by rental-use percentage.
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Lease term comparison calculator
Compare scheduled rent across two lease lengths.
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Property inspection budget calculator
Plan inspection fees and add-on reports.
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Lease notice timing calculator
Plan when to start a renewal or notice workflow.
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Vendor payment calculator
Split a vendor invoice into equal planned payments.
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Property cash runway calculator
Estimate how long available property cash covers costs.
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Rent collection goal calculator
Calculate the remaining amount needed to hit a collection goal.
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Lease expiration concentration calculator
Measure the share of leases expiring in one period.
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Portfolio rent concentration calculator
See one property’s share of portfolio rent.
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Rental income variance calculator
Compare planned and actual rent income.
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Rental expense variance calculator
Compare planned and actual property expenses.
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Work order variance calculator
Compare repair budget with invoice and materials.
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Vendor invoice aging calculator
Track open vendor invoice balance and age.
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Property capital contribution calculator
Estimate a property cash contribution gap.
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Every tool runs on the numbers you enter and typical industry ranges — the results are estimates to help you think, not guaranteed savings or measured outcomes.
Ran the numbers? Let the agent run the building.
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