Aptoria

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Tax season, already handled

Your Schedule E, organized all year — not the week before it’s due.

Aptoria keeps double-entry books as the money moves, maps every dollar to the right tax line, and exports a Schedule E–organized report when you need it. No shoebox. No April marathon.

See a sample export

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Aptoria is not a tax advisor.

The real problem

It was never the tax form. It was ten months of disorganized records.

Most landlords do their books once a year, in a panic, from a folder of receipts and a bank statement — and quietly leave deductions on the table because they can’t reconstruct what happened in March.

How it stays organized

Line-mapped the moment the money moves.

Aptoria posts each rent payment, fee, and expense to a real double-entry ledger the moment it happens, categorized to its Schedule E line. At tax time you export a clean, line-mapped report — including depreciation and, when you sell, the §1245/§1250 recapture split — ready to hand to your CPA.

See a sample Schedule E export

Deductions checklist

Deductions landlords commonly miss.

Answer a few questions and we'll surface the categories relevant to you. No dollar guesses — just what to track.

Do you drive to your properties?

Do you use part of your home to manage rentals?

Do you pay a CPA, attorney, or software?

Do you own the building (not just manage it)?

Input-driven result

Your inputs

Formula

Result below

Deductions to track in your situation

Repairs vs. improvements

Repairs deduct now; improvements are capitalized and depreciated — categorized correctly the moment the expense posts.

Insurance premiums

Hazard, liability, and landlord-policy premiums on the rental are deductible.

Mortgage interest

The interest portion of each payment is deductible — split from principal automatically.

Travel

Trips to the property, the hardware store, the bank — logged and categorized as they happen.

Advertising & leasing costs

Listing fees, syndication, and leasing costs to fill a vacancy.

Categories surfaced from your answers

Always relevant

Answer-specific

Total to track

Aptoria maps each of these to your Schedule E as the money moves — so at tax time it's already organized, not reconstructed from a shoebox.

Educational only — this is not tax advice, and Aptoria is not a tax advisor. Categories vary by situation; confirm with your CPA.

See a sample Schedule E export

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Go deeper

The books that make the export possible.

Every number on that Schedule E comes from a real accounting stack running underneath:

Schedule E export

Journal lines mapped to IRS Schedule E lines, ready for your CPA.

General ledger

Double-entry books posted as each dollar moves — no reconstruction.

Depreciation

27.5-yr straight-line + §1245/§1250 recapture split on sale.

1099 e-filing

Vendor 1099-NEC/MISC totals tracked and filed at year-end.

Financial reports

Per-property P&L and portfolio reports from the same ledger.

Answers

Questions, answered plainly.

Is this tax advice?

No — Aptoria organizes your records and produces an export for you and your CPA. Aptoria is not a tax advisor.

Do I still need an accountant?

Aptoria makes their job (and yours) faster by handing over clean, categorized, line-mapped books instead of a shoebox.

Aptoria is not a tax advisor and this is not tax advice. Aptoria organizes your records and produces an export; confirm your return with your CPA.

Built by a landlord who's done every one of these jobs by hand.

Aptoria was built by an owner-operator managing a Brooklyn portfolio — the 11pm calls, the awkward rent texts, the April receipt-pile — not by a software team guessing at the problem.

Skip the April marathon this year.

Free for your first unit. Your books organize themselves all year, so tax time is an export — not a weekend.

Get early access

See a sample export

Aptoria

The modern operating system for rental portfolios. Built for landlords, by people who manage units.

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