Free for your first unit

Rental operations, accountable by design

Aptoria prepares supported rent, maintenance, and tenant work inside policies you set. Consequential housing decisions remain human; money workflows follow provider, authorization, and review rules.

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Migrate from your current setup, no hassle

Illustrative product preview — fictional names, properties, prices, policies, and outcomes. Not legal or financial guidance.

You, in five taps a week

Open the app. Approve what matters.

Supported routine work is prepared or handled when its policy and provider gates are satisfied. What remains is a short list that needs your review.

Your queue

3 need you

standard

· Oakwood Residences · Unit 402

· $340

Dispatch ABC Plumbing for clogged kitchen sink

Agent: ABC Plumbing is your preferred vendor (4.8★ across 23 prior jobs). Quote $340 is in-range for a kitchen sink ($280–$420 last 12mo).

Deny

Details

Approve

standard

· Elm Ave Triplex · Unit B

· $75

Waive $75 late fee for Jordan Park (May rent)

Agent: 18-month tenant, zero prior late payments. Paid May 4 (4 days late) after a medical-emergency apology.

Deny

Details

Approve

standard

· Oakwood Residences · Unit 207

Send renewal offer to Aisha Patel (ends Aug 31)

Agent: Illustrative bump $1,650 → $1,720 (+4.2%, within the fictional owner’s configured 5% policy limit—not a statement of law).

Deny

Details

Approve

Illustrative workflow preview — fictional records and staged outcomes. Actual behavior depends on configured providers, policy, and review state.

A day in your portfolio

Watch it run the building.

One building, one week — every job the agent handles, start to finish.

Rent collection

Rent lands — matched, reserved, review-ready.

of $18,440

Sweeping rails…

ACH

Card

7 / 9 AUTOPAY

Oakwood · 207

—

$6,540

Birch House · 3B

—

$4,200

Elm Ave · A

—

$7,700

Posted to July ledger · owner statement updated · 9/9 units accounted

sha256:8d3c…e21f · chained #1042

ACTIVITY · JUL 1

10:47:03

3 units swept · ACH + Card rails · 7 / 9 autopay

10:47:19

Reconciled · fees −$1,014 · reserve −$1,500

10:47:24

Owner payout $17,426 released · ledger #1042

Collected

Reconciled

Settled

Plugs into the tools you already run on

Plaid

QuickBooks

Zillow

Xero

Google Calendar

Plaid

QuickBooks

Zillow

Xero

Google Calendar

A shared risk engine governs supported agent workflows.

Defined workflow actions run through one core.

Configured policy for supported work

Eligible vendor handoffs, waivers, and escalations use the policy and evidence available to that workflow. Work outside the supported scope or missing required context must pause for review.

Eligible actions pause before execution

Eligible irreversible autonomous actions using Aptoria’s soft-commit workflow wait in a 15-minute window you can cancel from your phone before execution. Provider-authorized, standing-authorized, completed, or external actions can follow different cancellation and reversal rules.

Recorded with verification context

Supported decision records capture the policy, source context, review state, and available content hashes. Where the workflow is hash-chained, exports can be checked for chain consistency; the record is not a legal certification or immutable external archive.

Reversible, reviewable, or routed

Actions marked reversible can be unwound through their supported workflow. Consequential or non-reversible work is routed to a human reviewer, and supported routine work carries a record of what was decided and why.

Your data is never pooled

Aptoria never feeds your rents, leases, or payments into a shared pricing model — the practice at the center of the RealPage antitrust case. The agent learns only from your own portfolio.

Thresholds you control

Supported autonomous workflows use the limits you configure, and you can tighten or widen those limits over time. Consequential decisions stay above the automation loop even when routine thresholds are enabled.

Preview before you trust

Type a sample tenant message and watch the agent reply — no risk, nothing sent. Read its voice for yourself before you flip autopilot on.

Show the available record

When a tenant disputes a charge or a reviewer asks, supported workflows can show the recorded source facts, policy, review state, and outcome. Trust isn’t a feeling; it is a scoped, reviewable record.

Eight actions the agent will never take alone.

Hardcoded refusals routed to you with the reason — no setting can switch them off.

Always your call

Terminate a lease

Ending a tenancy is a judicial-process decision with statutory notice timing — always yours.

Always your call

File or advance an eviction

Possession actions require jurisdiction-specific process and must never be automated from an unsupported legal conclusion.

Always your call

Deny an applicant

FCRA adverse-action rules require human sign-off and proper notice.

Always your call

Deny an accommodation request

Fair Housing Act — only the landlord may decide, with a documented reason.

Always your call

Deduct from a security deposit

Deposit deductions run on statutory clocks with itemization duties — always yours.

Always your call

Serve a rent-increase notice

Notice timing is tiered by tenancy length under state law — served by you, on your decision.

Always your call

Send a formal collection demand

Formal dunning carries consumer-protection formatting duties — never autonomous.

Never — for anyone

Pool your data to set rents

Your numbers never feed a shared pricing model. Hardcoded — no setting can switch it on.

Every rental type

Built for every type of rental.

All of the control. None of the chaos. Whatever you rent, the autopilot already knows the playbook.

Single-family Rentals

Rent, repairs, and tenant messages handled while you keep your day job.

Multi-family Rentals

One queue for the whole building — per-unit ledgers, late fees by your rules.

Rent by Room

Room-level leases with separate rent tracking for every tenant under one roof.

Student Housing

Leases timed to the school year, renewals drafted before the fall rush.

What it removes from your week

The four chores that eat your time.

Aptoria prepares or handles supported work inside the provider, policy, and review limits you configure.

Tenant messages — prepared or answered

Routine questions can receive a grounded draft or, where the workflow is enabled, a reply in your configured voice. Sensitive topics escalate to you.

Maintenance — triaged + receipted

Tenants file with photos. The agent classifies urgency, estimates cost, and stages vendor handoffs under your dollar cap. A visit is called scheduled only after the provider receipt lands.

Rent — collected + review-ready

Stripe + Plaid support configured payment rails. Aptoria can apply your late-fee schedule, prepare eligible retry steps, and record what cleared, what needs review, and what depends on provider timing.

Renewals + waiver prep

Renewal offers can be drafted ahead of the notice window at the rate you set. Courtesy waiver candidates are prepared from your rules and held for the review state that workflow requires.

See it in action

Explore a staged walkthrough of rent, repairs, and renewals.

Illustrative product preview — fictional records, configured thresholds, and local countdowns. No external action occurs here.

Meet your property agent

One agent, five surfaces of your building.

Pick a surface. The agent runs the same guarded loop under it: pre-flight checks, soft-commit scope, and a reviewable receipt where that workflow records one.

Rent collection

Maintenance

Leasing & renewals

Accounting & tax

Compliance

Provider-backed, review-aware

Rent lands. Reviewed. Reserved.

Stripe and Plaid support the rails where configured. Aptoria can apply your late-fee schedule, prepare retry steps, and route eligible pending actions through a soft-commit window before execution.

Agent is about to do these

15-MIN INTERCEPT WINDOW

Click intercept on anything you want to review first. Otherwise the agent ships it when the timer hits 0:00.

Send rent reminder to Jordan Park

Day 5 friendly template · within reminder policy

Sending in

7:12

Intercept

Apply $25 late-fee waiver — Dani Kim

First-offense · 3 days late, 0 prior · under $25 cap

Auto-applying in

4:38

Intercept

Retry failed ACH — Elm Ave, Unit B

1st retry · NSF grace observed · tenant notified on clear

Retrying in

2:15

Intercept

How it works

Three steps. Then review the loop.

Setup time depends on your data and providers. Once configured, tenants act, supported work is prepared or handled, and consequential decisions wait for you.

Tenants do their thing

They message you, file maintenance requests, and pay rent through the channels you enable. Portal and provider setup depend on the workflow.

The agent handles or prepares it

Prepares routine replies, triages maintenance with urgency and cost context, drafts renewals, and surfaces waiver candidates under your rules.

You approve what matters

Decisions that require a human stay in your review queue. Approval, cancellation, and reversal options are shown for each supported workflow.

Before vs. now

Same portfolio. Hours back.

Before

Hands on everything

Read and respond to every tenant message

Chase rent the 1st, 2nd, 5th of every month

Coordinate plumbers, locksmiths, pest control by phone

Read the lease to remember the renewal date

Manually invoice late fees and apologize for them

With Aptoria

Decisions only

Review the few messages the agent flagged

See recorded payment and supported follow-up status

Review the vendor handoff the agent staged

Sign the renewal the agent drafted 60 days out

Review late-fee and waiver candidates against your rules

Why now

Rental operations need clear boundaries, not another black box.

Aptoria is designed for owner-operators and small property teams that need routine work organized without delegating consequential judgment. Supported workflows can prepare or handle work inside configured limits, while published human-required actions remain with an authorized person.

Configured

supported work follows workspace limits and setup

PRODUCT AVAILABILITY

Human

published consequential actions require an authorized person

HUMAN-REQUIRED FLOOR

Provider

external payment and delivery status follows provider receipts

CONNECTED WORKFLOWS

Reviewable

supported decision records expose available context

PUBLIC CLAIM REGISTER

Most tools just help you do it

Buildium, AppFolio, DoorLoop, TurboTenant, MagicDoor, and other property tools now publish real AI or automation features, often with plan and workflow differences. The comparison should be made by enabled workflow, control model, provider dependency, and review evidence rather than generic AI labels.

Aptoria scopes the work — and shows the evidence

Aptoria is built around owner-governed workflows: configured provider boundaries, a human-required floor for legally serious calls, soft-commit review for eligible pending actions, and supported action records with available verification context. Controls reduce risk; they do not guarantee every outcome.

Accountable rental assistance — with a human-required floor.

Figures: U.S. Census Bureau Rental Housing Finance Survey (2021, via HUD), HUD (IRS Schedule E), the JPMorgan Chase Institute (citing Brookings), and the Urban Institute.

Compare

Compare the operating model, not the AI label.

A workflow-by-workflow comparison from current first-party product documentation—covering authority, retained evidence, human review, provider state, and what can actually be canceled or reversed.

Feature

Aptoria

MagicDoor

AppFolio

Buildium

DoorLoop

TurboTenant

Routine workflow control

Per-action policy, property scope, spend cap, autonomy mode, and effective version.

Policy Handbook cascades from company to lease; AI can be scoped or disabled and standard bills capped by threshold.

Realm-X Flows standardizes recurring work; PO approvals can route by amount, GL code, or budget.

Event-triggered workflows assign steps by role; automation covers approvals, reminders, late fees, scheduled payments, and returns.

Configured triggers, rules, actions, and delays; Activity shows live run status, completed steps, and errors.

DIY rules cover late fees, reminders, autopay, and per-tenant payment access; Autopilot adds managed coordination.

Decision and change evidence

Action record retains actor, authority, policy snapshot/hash, source evidence, result, and provider state where supported.

AI decisions cite the policy excerpt used; audit histories retain actor, time, changes, source documents, and void reasons.

Itemized audit history records staff activity and edits—who changed what and when—on tracked pages.

User-attributed actions and dates provide an audit trail across key records; returned-payment updates are tracked.

Premium audit log records actor, time, IP, event type, and field-level before/after values; it is not a decision-reason ledger.

Applicant history, screening results, payment receipts, and exports are reviewable; no platform-wide audit ledger is publicly documented.

Sensitive-action boundary

Applicant decisions, rent recommendations, and irreversible money actions require recorded human approval.

AI may recommend or flag, but applicant approval/decline stays with the manager; cost overruns route to review.

Screening reports and fraud flags inform the manager’s approval or denial; no systemwide mandatory review floor is published.

Screening can recommend accept/reject against thresholds; the manager records and communicates the final decision.

Role permissions and review guidance are published; no universal, non-configurable human-approval floor is documented.

The owner approves applicants, leases, and non-emergency repairs; emergency stabilization is the stated exception.

Provider dependency and status

Connection setup, authorization, receipt, and lifecycle status are shown; missing provider evidence stays pending or blocked.

Third-party payment processors and bank-feed partner; reconciliation shows matches and return codes trigger recorded reversals.

Named verification/AP partners; payment status, history, and proof of payment remain visible in AppFolio.

ePay requires approval, a verified business bank account, and property enablement; EFT/card enabled status is exposed.

Stripe merchant application status plus payment, deposit, payout, limit, and timing states are visible.

Stripe/ACH setup and linked-bank state are explicit; dashboard shows initiation, processing, and deposit confirmation.

Cancellation and reversal scope

Eligible pending actions use a soft-commit window; completed provider actions follow workflow-specific reversal rules.

Accounting voids preserve the original record and reason; failed ACH reverses automatically—not a universal undo.

Recurring payments: cancel at least 48 hours before the date. In-process payments cannot be portal-revoked; refunds go through the manager.

Scheduled/autopay items can be canceled; an EFT can be voided only while available—Buildium states three hours or less.

Workflows can be deactivated; manual payments may be undeposited and edited, but ePay cannot simply be deleted.

Submitted rent payments cannot be canceled/refunded in-platform; deposit returns have a narrower pre-clearance cancel path.

First-party sources reviewed August 22, 2026. Availability can vary by plan, configuration, geography, provider approval, and workflow. “Tracked pages” or “key records” does not mean every system event, and a documented payment void does not imply universal rollback.

Answers

Everything you're about to ask.

Pricing, control, migration, safety — the honest version, no sales call required.

How much does it cost?

Can I control how much the agent is allowed to spend on its own?

Do I need to migrate my data?

How do rent payments work?

What does the 'AI agent' actually do?

Isn't every tool adding AI now — how is this actually different?

Where do my vacant units get listed?

How does tenant screening work?

What does the maintenance workflow look like?

How do e-signatures work?

What does owner reporting + tax season look like?

How do you handle state-specific compliance (late fees, deposits, notice periods)?

Is it secure? What about Fair Housing?

Do you use my data to set rents, or share it with other landlords?

How is this different from the big AI tools enterprises use, like EliseAI?

Do you have native mobile apps?

What if I want to leave — can I export everything?

Do you offer onboarding help? What if I'm not technical?

Put your agent to work

Stop managing. Start approving.

Set your limits, approve what matters, and enable eligible supported work. Starter is free for one unit; billing and export terms are shown before you commit.

Start free

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