Aptoria

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For property management companies

Manage more doors without hiring more people.

Other PM software gives your team a place to do the work. Aptoria prepares and completes supported routine work — tenant messages, maintenance triage, rent collection, and owner statements — only when policy, provider setup, and receipts support the action. Role-based staff, owner portals, and ACH payout workflows included.

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Role-based staff seats

Owner ACH payouts

Audit log on every action

0 min

Soft-commit window on eligible actions

0 + DC

States with built-in late-fee + deposit law

Scoped

Decision-ledger verification, not legal certification

Integrations across payments, banking, AI

Where the hours go

The cost-per-door nobody wants to talk about.

Onboarding a new hire means a week of permission tweaks and accidental over-access.

Six role presets (admin, manager, leasing, maintenance, accountant, viewer) enforced in the database — not a manual checklist.

Monthly owner statements are a half-day of Excel exports, Word merges, and email blasting.

Statements can be prepared for owner delivery on the 5th, with paid-vs-pending YTD totals and per-property breakdowns — generated for review.

Distributing payouts means writing 40 checks or standing at the bank doing manual ACH.

Stripe Connect onboarding per owner. Authorized payout batches carry provider transfer IDs that reconcile back to the ledger.

Auditing what the team did last quarter means reading old email and Slack.

A tamper-evident log on every landlord-initiated change — actor, timestamp, and before/after values on each row.

Onboarding a new property means re-entering everything in four tools.

CSV import for properties, units, tenants, leases, and recent expenses. An afternoon, not a week.

What runs without a human

The routine layer, handled across every door.

Routine tenant messages

The agent answers the repetitive questions from each tenant’s actual lease and escalates only the ones that need judgment.

Maintenance triage

Requests get categorized, prioritized, and matched to a vendor from your roster, then routed through the required policy and provider acknowledgement checks.

Rent + reconciliation

Eligible collection and retry workflows use provider status before ledger posting, so money movement and books stay tied to receipts.

Owner statements + payouts

Monthly statements generate per property and authorized ACH distributions use Stripe provider records with a full audit trail.

The routine layer, live

What your team stopped doing this morning.

Every card is one action Aptoria prepared, completed, or escalated across your portfolio in the last hour — routine tenant answers, maintenance routing, reconciliation, owner statements. Your team sees the proof and the exceptions.

Live from your queue

Tenant reply drafted — Unit 14

Lease Q · sent · logged · AI-labeled

done

Vendor route ready — HVAC

Under $220 cap · provider ack pending

done

Rent reconciled — 12 doors

Double-entry posted · books stay closed

done

Owner statement — Meridian Cap

4 properties · YTD roll-up · statement_o7

queued

Escalated — protected-class flag

Held for manager review · never auto-sent

held

Owner payout — batch of 9

$41,209.75 · ACH · Stripe transfer ids

done

Audit rows written — 47

actor · timestamp · before/after

done

Tenant reply drafted — Unit 14

Lease Q · sent · logged · AI-labeled

done

Vendor route ready — HVAC

Under $220 cap · provider ack pending

done

Rent reconciled — 12 doors

Double-entry posted · books stay closed

done

Owner statement — Meridian Cap

4 properties · YTD roll-up · statement_o7

queued

Escalated — protected-class flag

Held for manager review · never auto-sent

held

Owner payout — batch of 9

$41,209.75 · ACH · Stripe transfer ids

done

Audit rows written — 47

actor · timestamp · before/after

done

Accountable autonomy

Scale the routine work. Keep humans on the decisions.

The agent handles volume; your team handles judgment. Every supported autonomous action must stay inside configured limits, provider setup, and workflow guardrails — and the serious stuff can never run on its own.

Per-task spend limits per property, so dispatch proposals and eligible waivers stay inside policy before completion.

Fair-Housing screening on every AI message before it sends; protected-class language is blocked, not just flagged.

Evictions, applicant denials, and deposit deductions are hard-blocked from autonomy — always landlord-approved.

Row-level security on every tenant boundary, so staff and owners only ever see what their role allows.

What it buys your team

Fewer hours per door. More trust per owner.

Reclaim FTE time

Routine triage, reminders, and statement generation are the largest manual cost-per-door at most PMs. The agent takes those first, freeing your team for the work that actually needs a person.

Owner trust through transparency

Owners log into their own portal — distributions, statements, property P&L, AI-drafted notes — so the “where’s my statement?” emails stop.

Compliance-aware by default

Fair-Housing checks on AI messages, an audit log on material actions, and row-level security on tenant boundaries make the review trail easier to reconstruct.

Trust without theater

Verifiable, not vibes.

Three things you can check yourself — without a sales call, without a logo carousel.

Review cancellation and reversal scope before relying on it.

Eligible irreversible autonomous actions using Aptoria’s soft-commit workflow have a 15-minute cancellation window before execution. Undo is available only for actions marked reversible; completed provider or external actions may need a separate remedy.

Soft-commit scope

Decision records with available hash verification.

For organization-scoped decisions recorded through the current decision ledger, Aptoria can verify hash-chain structure and available content hashes. It is not an immutable external archive, complete legal record, or compliance certification.

Ledger scope

Human review remains part of consequential work.

Supported policy blocks keep defined action classes, including eviction filing, applicant denial, lease termination, and security-deposit deductions, out of autonomous execution. Product controls do not replace legal review or jurisdiction-specific advice.

Human-required floor

See exactly how we measure it

Compare

Compare the operating model, not the AI label.

Property-management products change by plan, provider, and release. Aptoria publishes the controls a buyer should inspect: who has authority, what evidence is available, which actions require a person, and what depends on a connected provider.

Feature

Aptoria

MagicDoor

AppFolio

Buildium

DoorLoop

TurboTenant

Routine workflow control

Policy + configured limits

Verify current scope

Decision evidence

Action record + available hashes

Verify current scope

Sensitive-action boundary

Published human-required floor

Verify current scope

Provider dependency shown

Setup, receipt, and status visible

Verify current scope

Cancellation / reversal scope

Published per workflow

Verify current scope

Aptoria values describe its published workflow controls. Competitor details are intentionally not reduced to permanent yes/no claims here; review our dated, source-linked comparisons before making a buying decision.

Answers

Everything you're about to ask.

Pricing, control, migration, safety — the honest version, no sales call required.

How much does it cost?

Can I control how much the agent is allowed to spend on its own?

Do I need to migrate my data?

How do rent payments work?

What does the 'AI agent' actually do?

Isn't every tool adding AI now — how is this actually different?

Where do my vacant units get listed?

How does tenant screening work?

What does the maintenance workflow look like?