AI property management software for self-managing landlords.

For independent landlords

Best fit

Not a fit for

The public pricing page currently lists Starter at $19/month for up to five units, Growth at $49/month with 25 units included and then $2 per additional unit, and Pro at $149/month with 100 units included and then $1.50 per additional unit. There is no free tier. Enterprise scope is quoted. Checkout is the source of truth for any trial, annual billing, promotion, fee, renewal, or cancellation term before purchase.

Yes. You can set spending ceilings and other limits in your workspace settings today; changing them requires two-factor sign-in. Acting on routine work within those limits is planned. Legally serious actions such as eviction filings, lease terminations, applicant denials, deposit deductions, and fair-housing-sensitive messages stay on the human-required floor and never run on their own.

No cutover is required. You can start by adding a single property and its units; importing tenants and leases from another system is planned. Imported data should pass the staging, field-mapping, and reconciliation review before it is treated as live; available source formats and any guided migration help depend on the current launch and support scope.

Aptoria is not a bank and does not hold tenant funds. Rent moves between the tenant and the landlord’s bank or payment provider, never through an Aptoria-held account. Aptoria doesn’t collect rent online yet; card and ACH collection is planned. Until then, tenants pay you the way they do now, and Aptoria shows the rent roll, tenant balances, and a monthly rent reconciliation for the leases in your workspace.

Landlords set the limits Aptoria works within, and consequential decisions stay with a person. Which capabilities are available today is listed on the availability page. Today you can set the limits it will work within, and Aptoria fills in notices from templates, previews late fees, and shows the rent roll and a cash-flow projection. AI drafting of tenant replies, leases, and reminders, maintenance triage, and acting on routine work within your limits are planned. When autonomous actions and rent payments are enabled, each irreversible one will wait in a 15-minute cancellation window before it runs. No money moves through Aptoria today, and nothing runs on its own yet. Aptoria has 14 hardcoded limits no setting can switch off: 8 actions always require a human, and 6 are prohibited outright. Aptoria does not autonomously execute those action classes in supported workflows. The current list and workflow scope are published at /blocked-floor.

Buildium, AppFolio, DoorLoop, TurboTenant, MagicDoor, and other property-management tools now publish meaningful AI or automation features, often with plan and add-on differences. Aptoria should be compared by enabled workflow, control model, evidence, and provider dependency, not by generic AI labels. Landlords set the limits Aptoria works within, and consequential decisions stay with a person. Which capabilities are available today is listed on the availability page. When autonomous actions and rent payments are enabled, each irreversible one will wait in a 15-minute cancellation window before it runs. No money moves through Aptoria today, and nothing runs on its own yet. Aptoria has 14 hardcoded limits no setting can switch off: 8 actions always require a human, and 6 are prohibited outright. Aptoria does not autonomously execute those action classes in supported workflows. The current list and workflow scope are published at /blocked-floor. For organization-scoped decisions recorded through the current decision ledger, Aptoria can verify hash-chain structure and available content hashes. Verification is not an immutable external archive, complete legal record, or compliance certification.

Publishing listings to Zillow and other rental sites from Aptoria is planned. The listing workspace today is a preview with sample data, so list vacancies the way you do now.

Aptoria has 14 hardcoded limits no setting can switch off: 8 actions always require a human, and 6 are prohibited outright. Aptoria does not autonomously execute those action classes in supported workflows. The current list and workflow scope are published at /blocked-floor. Aptoria doesn’t offer tenant screening or take rental applications yet; both are planned. When screening is enabled, the applicant will order their own report through TransUnion SmartMove and a person will review it. Aptoria never decides on an applicant.

Landlords set the limits Aptoria works within, and consequential decisions stay with a person. Which capabilities are available today is listed on the availability page. Taking maintenance requests from tenants, sorting them by urgency, and sending jobs to vendors are planned in Aptoria. When they are enabled, emergency, high-cost, access-sensitive, and policy-blocked work will stay with you.

Electronic-signature validity depends on consent, disclosure, retention, document type, signing evidence, and the law that applies to the transaction. Drafting leases with AI, saving lease records, and signing leases electronically in Aptoria, including DocuSign routing, are planned; for now, use your own lease and signing tool. Public product copy is not a legal opinion; landlords should use counsel-approved lease packets for their jurisdiction.

Owner statements, Schedule E and tax exports, and 1099 support in Aptoria are planned. Today Aptoria shows the rent roll, a monthly rent reconciliation, and a cash-flow projection for the leases in your workspace; for tax season, give your accountant your own records.

Aptoria maintains state-rule references and uses them to warn, block, or route supported workflows for review where configured. Rules can change and local facts matter, so the product treats compliance-sensitive outputs as assisted workflows with citations and review paths, not as a guarantee of legal compliance.

Supported database access paths use workspace-scoped access controls. This is not a certification or absolute access guarantee; data handling depends on the enabled workflow and configuration. Fair-housing-sensitive, applicant, eviction, deposit, and similar consequential outputs stay subject to the human-required floor and policy checks. Security controls and review gates lower risk; they are not a guarantee that every future message, law, integration, or human decision is compliant.

No. Aptoria product positioning is portfolio-scoped: landlord data is used to operate that landlord workspace, not pooled into a shared rent-setting model for other landlords. Rent recommendations and cross-landlord pricing coordination are treated as blocked or review-required workflows.

Enterprise AI products are often built for larger operators that already run a separate property-management stack. Aptoria is built as an operating system for owner-operators, with accountable AI assistance, configured autonomy, human-required floors, and action records built into the core workflow. For organization-scoped decisions recorded through the current decision ledger, Aptoria can verify hash-chain structure and available content hashes. Verification is not an immutable external archive, complete legal record, or compliance certification.

Aptoria is currently presented publicly as a web app that can be installed as a PWA on supported devices. Install support varies by browser and operating system, and push notifications are planned. Do not rely on native iOS or Android store availability until an official Aptoria listing and current release notes confirm it.

You can request the bounded JSON personal-data export currently available under Settings → Account after a recent high-assurance sign-in. It includes supported personal and operational records subject to documented row limits, and document metadata rather than every stored file. Workspace and module-specific exports are separate capabilities.

Founding customers can get guided onboarding for adding properties and setting the limits Aptoria works within; payment and maintenance setup arrive with those planned features. Exact support channels and response times depend on plan and launch stage, but the product is designed around spreadsheet-friendly imports and practical owner-operator workflows.