Aptoria

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REVIEWABLE WORKFLOW ACTIVITY

Trust isn't a feeling. It's a record.

Aptoria is designed to make supported agent-assisted work inspectable: what the workflow prepared or handled, what it asked you to approve, and what remains reserved for a human. Each supported action records the available source facts, policy, approval state, and outcome so your team can review it after the fact.

Reviewable action record

Hash-chained

Exportable review record

Source and policy context

Supported decisions land in one lane

What it handled. What it routed. What remains human.

Supported agent workflows resolve into one of these lanes when the policy engine has enough context, and each supported lane records available policy and review state.

THE AGENT ACTED

Handled on its own

For a supported, configured workflow inside your thresholds, the agent can handle a routine task such as preparing a tenant reply or coordinating maintenance. Provider-backed payments and dispatches have their own setup and approval conditions. The action record captures the policy, inputs, and review state so the work can be inspected later.

THE AGENT ASKED

Surfaced to you

When a decision falls outside your thresholds — a fee above your cap, a maintenance bid over your approval-rule limit, a message it isn't sure about — it stops and routes the item to your queue with the full context. Your approve/deny is recorded next to what the agent proposed.

HUMAN-REQUIRED FLOOR

Held for an accountable person

Eight defined action classes — including eviction filings, applicant denials, lease terminations, deposit deductions, rent-increase notices, and cross-landlord pricing signals — are not autonomously executed through supported Aptoria workflows. The product can prepare context while the authorized person retains the decision and any required external process. This product boundary is not legal advice or a compliance certification.

THE RECORD

One reviewable record per supported action.

Supported agent actions record the decision, policy context, lane, available source facts, approval state, and content hashes. For workflows that currently write hash-chain metadata, exports can be checked against available recorded hashes. Records are operational review artifacts, not complete legal records.

Supported decision records preserve available policy, source, and review context

Policy changes can snapshot BEFORE/AFTER where that workflow records them

"What was the configured dispatch cap on March 5?" has a reviewable answer where available fields record it

agent_decisions · row #4,812

Proposed step

Illustrative routine action · $50

Policy context

Configured rule · source review required

Lane

Eligible agent-assisted workflow

Soft-commit

Illustrative eligible window · not cancelled

Prev-row hash

3f9a…c17b

Row hash

a20e…88d4

Illustrative chain check - available hash fields match

Illustrative row. Field names map to real columns; values are an example.

How we measure

Numbers with a published method.

We measure supported metrics from available account snapshots and publish aggregate data only after the k-anonymity floor is met. The aggregate published here is weighted by units and gated by a 3-landlord floor so no single account can be reverse-engineered from it.

Methodology

At signup, each account's prior-12-month metrics are frozen as a "baseline" snapshot. Every Sunday, cron-cohort-outcomes recomputes the trailing-90-day metrics and the delta vs baseline. Aggregates here are weighted by units (a 50-unit landlord isn't averaged against a 1-unit landlord). The 3-landlord k-anonymity floor protects single-account reverse-engineering. Source data is the landlord's own payments / leases / work-orders — no synthetic or projected numbers.

Your record starts the day you sign up.

Availability depends on the workflow, provider setup, and your configured policy. Review product availability and test a bounded workflow before relying on it in production.

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Aptoria

The modern operating system for rental portfolios. Built for landlords, by people who manage units.

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