Pricing

Simple pricing. Grows with you.

Plan subscription prices are shown below. Provider fees, payment-method charges, workflow eligibility, and billing terms are confirmed during setup or checkout.

Plan

subscription price shown separately from provider charges

Setup

provider eligibility and payment-method terms checked before enablement

Scope

workflow availability does not change because of a plan purchase

Subscription pricing covers Aptoria plan access. It does not promise payment, screening, document, listing-network, or other provider-dependent coverage. Exact payment-provider and network charges, availability, settlement timing, and any Aptoria payment charge are shown in the applicable setup or checkout flow before a payment workflow is enabled.

Starter

A single-unit starting plan. Workflow availability still depends on published scope and setup.

Free

Start free

1 unit included

Policy, approval, and action-history controls

Maintenance intake and communication assistance in configured workflows

Provider-dependent payment and document workflows shown with their prerequisites

Pro

Estimate plan subscription pricing.

Units in portfolio

1 unit

150+ units

100

Billing cadence and any promotion are confirmed at checkout

CATALOG ESTIMATE · PRO

MONTH

$23

/mo

5 units included · then $4/unit

Subscription estimate boundary

Review setup

This estimate covers the Aptoria subscription catalog only.

It excludes payment-provider charges and does not predict savings, provider approval, or workflow availability.

Review plan details

Price and capability are separate

Subscription

Plan price

Provider costs

Shown in setup

Workflow access

Check Availability

A plan purchase does not create a payment account, listing-network relationship, screening-provider coverage, legal-content approval, or a universal support commitment. Confirm each workflow’s release conditions before relying on it.

Checkout confirms terms

The billing flow presents the applicable plan price and subscription terms before you commit.

Providers are separate

Payment, network, and other provider charges or requirements are disclosed in the relevant setup flow.

Scope before rollout

Confirm the property, workflow, provider, and escalation owner before relying on a workflow in production.

Compare

Compare the operating model, not the AI label.

A workflow-by-workflow comparison from current first-party product documentation—covering authority, retained evidence, human review, provider state, and what can actually be canceled or reversed.

Feature

Aptoria

MagicDoor

AppFolio

Buildium

DoorLoop

TurboTenant

Routine workflow control

Per-action policy, property scope, spend cap, autonomy mode, and effective version.

Policy Handbook cascades from company to lease; AI can be scoped or disabled and standard bills capped by threshold.

Realm-X Flows standardizes recurring work; PO approvals can route by amount, GL code, or budget.

Event-triggered workflows assign steps by role; automation covers approvals, reminders, late fees, scheduled payments, and returns.

Configured triggers, rules, actions, and delays; Activity shows live run status, completed steps, and errors.

DIY rules cover late fees, reminders, autopay, and per-tenant payment access; Autopilot adds managed coordination.

Decision and change evidence

Action record retains actor, authority, policy snapshot/hash, source evidence, result, and provider state where supported.

AI decisions cite the policy excerpt used; audit histories retain actor, time, changes, source documents, and void reasons.

Itemized audit history records staff activity and edits—who changed what and when—on tracked pages.

User-attributed actions and dates provide an audit trail across key records; returned-payment updates are tracked.

Premium audit log records actor, time, IP, event type, and field-level before/after values; it is not a decision-reason ledger.

Applicant history, screening results, payment receipts, and exports are reviewable; no platform-wide audit ledger is publicly documented.

Sensitive-action boundary

Applicant decisions, rent recommendations, and irreversible money actions require recorded human approval.

AI may recommend or flag, but applicant approval/decline stays with the manager; cost overruns route to review.

Screening reports and fraud flags inform the manager’s approval or denial; no systemwide mandatory review floor is published.

Screening can recommend accept/reject against thresholds; the manager records and communicates the final decision.

Role permissions and review guidance are published; no universal, non-configurable human-approval floor is documented.

The owner approves applicants, leases, and non-emergency repairs; emergency stabilization is the stated exception.

Provider dependency and status

Connection setup, authorization, receipt, and lifecycle status are shown; missing provider evidence stays pending or blocked.

Third-party payment processors and bank-feed partner; reconciliation shows matches and return codes trigger recorded reversals.

Named verification/AP partners; payment status, history, and proof of payment remain visible in AppFolio.

ePay requires approval, a verified business bank account, and property enablement; EFT/card enabled status is exposed.

Stripe merchant application status plus payment, deposit, payout, limit, and timing states are visible.

Stripe/ACH setup and linked-bank state are explicit; dashboard shows initiation, processing, and deposit confirmation.

Cancellation and reversal scope

Eligible pending actions use a soft-commit window; completed provider actions follow workflow-specific reversal rules.

Accounting voids preserve the original record and reason; failed ACH reverses automatically—not a universal undo.

Recurring payments: cancel at least 48 hours before the date. In-process payments cannot be portal-revoked; refunds go through the manager.

Scheduled/autopay items can be canceled; an EFT can be voided only while available—Buildium states three hours or less.

Workflows can be deactivated; manual payments may be undeposited and edited, but ePay cannot simply be deleted.

Submitted rent payments cannot be canceled/refunded in-platform; deposit returns have a narrower pre-clearance cancel path.

First-party sources reviewed August 22, 2026. Availability can vary by plan, configuration, geography, provider approval, and workflow. “Tracked pages” or “key records” does not mean every system event, and a documented payment void does not imply universal rollback.

Trust without theater

Verifiable, not vibes.

Three things you can check yourself — without a sales call, without a logo carousel.

Review cancellation and reversal scope before relying on it.

Eligible irreversible autonomous actions using Aptoria’s soft-commit workflow have a 15-minute cancellation window before execution. Undo is available only for actions marked reversible; completed provider or external actions may need a separate remedy.

Soft-commit scope

Decision records with available hash verification.

For organization-scoped decisions recorded through the current decision ledger, Aptoria can verify hash-chain structure and available content hashes. It is not an immutable external archive, complete legal record, or compliance certification.

Ledger scope

Human review remains part of consequential work.

Supported policy blocks keep defined action classes, including eviction filing, applicant denial, lease termination, and security-deposit deductions, out of autonomous execution. Product controls do not replace legal review or jurisdiction-specific advice.

Human-required floor

See exactly how we measure it

Answers

Pricing questions, answered plainly.

Per-unit math, fees, trials, and cancellation — the honest version, no sales call required.

What does "per unit" mean?

Are there payment processing fees?

Can I cancel any time?

Do you offer a trial?

Is there a setup fee?

What happens if I go over my included units?

Can I switch plans as I grow?

Do you offer annual billing?

Put your agent to work

Stop managing. Start approving.

Set your limits, approve what matters, and enable eligible supported work. Starter is free for one unit; billing and export terms are shown before you commit.

Start free

See the demo