Free generator
Landlord reference letter generator
Build a professional landlord reference letter for a former or current tenant in a couple of minutes, then print it or save it as a PDF. A convenience template — not legal advice.
The short answer
Last updated: July 2026
A landlord reference letter is a short document confirming a tenant’s rental history — the tenancy dates, the rent paid, and honest observations like on-time payment and care of the property. This free generator drafts one from a few inputs to print or save as a PDF. It’s a fill-in-the-blank template, not legal advice; include only true statements.
After the estimate:
See the tenant experienceReference letter generator
Write a landlord reference letter.
Enter the tenancy details, toggle the honest positives that apply, and get a professional letter to print or save as a PDF. Only check statements you know to be true.
Landlord name
Tenant name
Tenancy start
Tenancy end
Monthly rent
$
Honest positives
Paid rent on time
Kept the property in good condition
Would rent to them again
Additional note (optional)
Reference Letter
To whom it may concern,
I am writing to provide a reference for the tenant, who rented at a monthly rent of the agreed rent.
Please feel free to contact me if you need any further information.
Sincerely,
________________
This is a fill-in-the-blank template for your convenience, not legal advice. Aptoria is not a law firm; consult a licensed attorney in your state for your situation.
How it works
How this tool works.
When a good tenant moves on, a reference letter from you can make their next application much easier — and it’s a small kindness that keeps your reputation as a fair landlord intact. A clear letter states the basics: how long they rented, what they paid, and how they treated the tenancy.
This generator drafts that letter for you. Enter the names, the tenancy dates, and the rent, toggle a few honest positives (paid on time, kept the property well, would rent to them again), add an optional note, and it renders a professional letter you can print or save as a PDF. It’s a fill-in-the-blank template for your convenience, not legal advice — and you should only check the statements that are true.
Questions landlords ask
Questions about this tool and its limits.
Built by a landlord who's done every one of these jobs by hand.
Aptoria was built by an owner-operator managing a Brooklyn portfolio — the 11pm calls, the awkward rent texts, the April receipt-pile — not by a software team guessing at the problem.
Keep exploring