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Move-in / move-out inspection report template

Document a unit’s condition room by room at move-in or move-out, then print the form for both parties to sign. A self-help template you fill in — not legal advice.
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Move-in / move-out inspection report template
Templates & checklists
Last updated: July 2026
1. Enter the property address, the tenant’s name, and the inspection date, and choose whether this is a move-in or move-out inspection.
How it works
2. For each room or area, pick a condition — good, fair, or needs attention — and add a note describing anything worth recording.
How it works
3. The printable form assembles every area into a clean table with room for both parties to sign and date.
How it works
4. Click Print / Save as PDF, then walk the unit together and sign. It’s a template you fill in yourself; it doesn’t assert any legal standard or deposit rule.
How it works
5. Is a move-in/move-out inspection required?
Questions landlords ask
6. How does this protect the security deposit?
Questions landlords ask
7. Is this checklist legal advice?
Questions landlords ask
Move-in / move-out inspection report template
Category
Templates & checklists
Last updated
July 2026
The short answer
1. Enter the property address, the tenant’s name, and the inspection date, and choose whether this is a move-in or move-out inspection.
A move-in/move-out inspection checklist documents a rental’s condition room by room, giving both parties a signed, dated baseline to compare at move-out so pre-existing wear isn’t mistaken for new damage. This free template lets you record each area’s condition and print a form to sign. It’s a self-help template you fill in, not legal advice.
The short answer
Last updated: July 2026

Where can I make a move-in or move-out report?

A move-in/move-out inspection checklist documents a rental’s condition room by room, giving both parties a signed, dated baseline to compare at move-out so pre-existing wear isn’t mistaken for new damage. This free template lets you record each area’s condition and print a form to sign. It’s a self-help template you fill in, not legal advice.
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Inspection checklist
Document the unit's condition.
Record the condition room by room at move-in or move-out, then print a form for both parties to sign. A self-help template you fill in yourself.
Property address
Tenant
Inspection date
Direction
Move-in
Move-out
Kitchen
Good
Fair
Needs attention
Bathroom(s)
Good
Fair
Needs attention
Bedrooms
Good
Fair
Needs attention
Living space
Good
Fair
Needs attention
Exterior / other
Good
Fair
Needs attention
This is a fill-in-the-blank template for your convenience, not legal advice. Aptoria is not a law firm; consult a licensed attorney in your state for your situation.
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How it works

How this tool works.

A move-in / move-out inspection is the record that settles security-deposit disputes before they start. Walking the unit room by room and noting the condition — with both parties agreeing on paper — protects the tenant from being charged for pre-existing wear and protects the landlord’s ability to document real damage.
This template lets you build that record. Enter the property, tenant, and date, choose move-in or move-out, then set a condition and note for each area — kitchen, bathrooms, bedrooms, living space, and exterior. Print it for both parties to sign. It’s a self-help template you complete yourself, not legal advice — deposit rules vary, so confirm your local requirements.
1
Enter the property address, the tenant’s name, and the inspection date, and choose whether this is a move-in or move-out inspection.
2
For each room or area, pick a condition — good, fair, or needs attention — and add a note describing anything worth recording.
3
The printable form assembles every area into a clean table with room for both parties to sign and date.
4
Click Print / Save as PDF, then walk the unit together and sign. It’s a template you fill in yourself; it doesn’t assert any legal standard or deposit rule.
Questions landlords ask

Questions about this tool and its limits.

Is a move-in/move-out inspection required?

It depends on where the property is — some places require a written inspection or condition statement tied to the security deposit, and many landlords do one regardless because it prevents disputes. This template helps you create one, but it doesn’t track local requirements; confirm what your state or city expects.

How does this protect the security deposit?

A signed, dated record of the unit’s condition at move-in gives both sides a baseline to compare against at move-out, so wear that was already there isn’t mistaken for new damage. It’s evidence, not a guarantee — how deposits must be handled is set by local law, which this tool doesn’t cover.

Is this checklist legal advice?

No. It’s a fill-in-the-blank template for your convenience, and Aptoria is not a law firm. It embeds no legal standards, notice periods, or deposit rules — those vary by state. For your specific situation, consult a licensed attorney in your state.

Where is my information stored?

Nowhere — the form is built in your browser from what you enter, and nothing is submitted or saved by the tool. The printed or PDF copy stays on your device.

Can I use this as a move out report template?

Yes. Choose move-out, record each room’s condition and notes, then print or save the completed report with signature fields. It documents what you observed; it does not decide whether a condition is chargeable or replace local deposit requirements.
Editorial ownership
Written and maintained by the Aptoria editorial team
Editorial method reviewed July 28, 2026. Aptoria reviews scope, source fit, examples, limitations, links, and publication gates. This record does not claim attorney, CPA, lender, appraiser, or other independent professional sign-off.
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