The short answer
Allocate a multi-property deposit by reconciling the bank amount to its batch or receipt population, identifying each item’s property and payer from source evidence, and keeping the unassigned remainder explicit. The sum of allocated items, fees or adjustments, and unresolved amount must reproduce the bank deposit exactly.
Operational checklist
Mark your progress, then save a working copy. Selections reset when you leave this page. A checked box is not an approval or evidence of completion.
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Bank deposit frozen
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Batch and receipt population collected
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Gross/net bridge documented
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Each property allocation sourced
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Fees and reversals applied once
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Unidentified remainder retained
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Bank and ledger totals reconciled
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Key takeaways
- Reconcile the deposit before posting property splits.
- Use receipt identities, not historical percentages.
- Keep unresolved cash visible instead of forcing a zero.
Build the deposit population from independent records
Capture the bank transaction, value date, amount, description, settlement or lockbox batch, provider IDs, included receipts, reversals, fees, and source reports. Then assign a property or entity only where the source evidence supports it.
A provider total may be net of fees while individual receipts are gross. Write the bridge explicitly instead of spreading the net difference across properties.
Make the allocation arithmetic reproducible
Use signed amounts and preserve items that do not yet have a destination.
| Component | Identity evidence | Amount treatment | Disposition |
|---|---|---|---|
| Receipt A | Provider item and tenant/property record | Gross receipt | Property A |
| Receipt B | Lockbox image and payer reference | Gross receipt | Property B |
| Provider fee | Batch fee line | Subtract once | Approved expense/account |
| Reversal | Original receipt and return identity | Signed correction | Original property or exception |
| Unidentified remainder | Bank amount less supported items | Explicit residual | Suspense/review under policy |
Post and verify at the same granularity
Link each property posting back to the common deposit and its own receipt identity. Confirm that no receipt appears in another deposit, that the bank-side total ties, and that property or tenant ledgers received the approved amounts.
If the deposit crosses legal entities or bank-account boundaries, stop and obtain the appropriate accounting and authority review rather than treating allocation as a spreadsheet exercise.
Edge cases
- A single payer covers two properties: require allocation evidence rather than assuming equal shares.
- The provider changes a pending transaction after the first export: preserve the version transition.
- A fee applies at batch level: use the approved allocation policy and disclose it rather than inventing a split.
Sources and references
Follow each source to check the underlying claim. Access checks and professional review are different steps.
Continue the workflow
Rent payment settlement reconciliationBuild a payment settlement exception registerOwner contribution clearing reviewRevision history
2026-09-18
Initial Phase 4 operational article with a distinct evidence artifact, failure states, source limits, and AI-assisted technical review.