The short answer
Allocate a multi-property deposit by reconciling the bank amount to its batch or receipt population, identifying each item’s property and payer from source evidence, and keeping the unassigned remainder explicit. The sum of allocated items, fees or adjustments, and unresolved amount must reproduce the bank deposit exactly.
Operational checklist
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Key takeaways
Build the deposit population from independent records
Capture the bank transaction, value date, amount, description, settlement or lockbox batch, provider IDs, included receipts, reversals, fees, and source reports. Then assign a property or entity only where the source evidence supports it.
A provider total may be net of fees while individual receipts are gross. Write the bridge explicitly instead of spreading the net difference across properties.
Make the allocation arithmetic reproducible
Use signed amounts and preserve items that do not yet have a destination.
| Component | Identity evidence | Amount treatment | Disposition |
|---|---|---|---|
| Receipt A | Provider item and tenant/property record | Gross receipt | Property A |
| Receipt B | Lockbox image and payer reference | Gross receipt | Property B |
| Provider fee | Batch fee line | Subtract once | Approved expense/account |
| Reversal | Original receipt and return identity | Signed correction | Original property or exception |
| Unidentified remainder | Bank amount less supported items | Explicit residual | Suspense/review under policy |
Post and verify at the same granularity
Link each property posting back to the common deposit and its own receipt identity. Confirm that no receipt appears in another deposit, that the bank-side total ties, and that property or tenant ledgers received the approved amounts.
If the deposit crosses legal entities or bank-account boundaries, stop and obtain the appropriate accounting and authority review rather than treating allocation as a spreadsheet exercise.
Edge cases
Sources and references
Follow each source to check the underlying claim. Access checks and professional review are different steps.