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New York landlord rules
1 of 10 values below carries a source-confirmed statute citation. The rest are conservative reference values from Aptoria's compliance data and are labeled unverified.
HSTPA 2019: deposit cap 1 month; late fee max $50 or 5%; 90-day rent-increase notice if tenancy ≥2yrs or increase ≥5%. Stabilized units must use the DHCR rider and follow RGB increase orders.
Deposits, fees, and notices
Security deposit limit
Unverified reference value
1× monthly rent
No verified statutory citation on file. Confirm with the current statute.
Deposit return deadline
Source-confirmed 2026-07
Within 14 days after the tenant vacates, the landlord must return the deposit AND provide an itemized statement of any deductions. Missing the 14-day deadline forfeits the right to retain any portion of the deposit — even for real damage. Deposits are also capped at one month’s rent for non-rent-stabilized units.
N.Y. Gen. Oblig. Law § 7-108(1-a)(e). New York State Senate (official) ↗
Reference value on file: 14 days after move-out
Late fees
Unverified reference value
Capped at 5% of monthly rent or $50; 5 days grace
No verified statutory citation on file. Confirm with the current statute.
Rent-increase notice
Unverified reference value
90 days
No verified statutory citation on file. Confirm with the current statute.
Month-to-month termination notice
Unverified reference value
30 days
No verified statutory citation on file. Confirm with the current statute.
Pay-or-quit notice
Unverified reference value
14 days
No verified statutory citation on file. Confirm with the current statute.
Non-emergency entry notice
Unverified reference value
24 hours
No verified statutory citation on file. Confirm with the current statute.
Application fee limit
Unverified reference value
$20
No verified statutory citation on file. Confirm with the current statute.
Statewide rent regulation
Unverified reference value
Rent control or stabilization applies to covered units
No verified statutory citation on file. Confirm with the current statute.
Separate pet deposit
Unverified reference value
Not permitted as a separate charge
No verified statutory citation on file. Confirm with the current statute.
Payments, fair housing, and licensing
Card surcharges on rent
Allowed only with inclusive total pricing
NY GBL §518 (amended Feb 11, 2024) — must post inclusive total price; line-item surcharge alone insufficient. Each violation up to $500.
Returned-payment (NSF) fee
No statewide statutory cap on file
Source-of-income protection
Protected statewide
Local ordinances can extend protection beyond the statewide rule.
Property-management licensing
License generally required to manage for others
NY Department of State, RPL Article 12-A broker license required.
New York next to its neighbors
Own units on both sides of a state line? These are the same reference values for every bordering jurisdiction. Open a state to see its citations.
| Rule | New York | Connecticut | Massachusetts | New Jersey | Pennsylvania | Vermont |
|---|---|---|---|---|---|---|
| Security deposit limit | 1× monthly rent | 2× monthly rent | 1× monthly rent | 1.5× monthly rent | 2× monthly rent | No statewide cap |
| Deposit return deadline | 14 days after move-out | 30 days after move-out | 30 days after move-out | 30 days after move-out | 30 days after move-out | 14 days after move-out |
| Late fees | Capped at 5% of monthly rent or $50; 5 days grace | No statewide cap (reasonableness standard); 9 days grace | No statewide cap (reasonableness standard); 30 days grace | No statewide cap (reasonableness standard); 5 days grace | No statewide cap (reasonableness standard) | No statewide cap (reasonableness standard) |
| Rent-increase notice | 90 days | 30 days | 30 days | 30 days | 30 days | 60 days |
| Non-emergency entry notice | 24 hours | 24 hours | Reasonable notice | Reasonable notice | Reasonable notice | 48 hours |
| Pay-or-quit notice | 14 days | 3 days | 14 days | 3 days | 10 days | 14 days |
| Source-of-income protection | Protected statewide | Protected statewide | Protected statewide | Protected statewide | No statewide protection on file | No statewide protection on file |
| Card surcharges on rent | Allowed only with inclusive total pricing | Card surcharges banned | Card surcharges banned | Allowed within card-network limits | Allowed within card-network limits | Allowed within card-network limits |
Lease disclosures on file
• Lead-based paint hazards (pre-1978 housing) — EPA Pamphlet "Protect Your Family from Lead in Your Home"
• NYC Window guard rider
• NYC Bedbug history (form NYC HPD)
• Sprinkler system disclosure
• Stove knob cover disclosure (NYC)
• Rent-stabilized rider (DHCR Form RTP-8) — stabilized units only
Run the numbers
Security deposit calculator
Late fee calculator
Rent increase calculator
Move-in / move-out inspection checklist
Educational information only, not legal advice. Laws, local ordinances, court interpretations, and the facts of a tenancy can change the result. Verify the current binding text and obtain advice from a qualified local professional before acting.