Leasing & Screening

How do I prepare a lease renewal with a review step?

Start with the lease end date, the proposed terms, any required notice, and a named reviewer. Drafting leases with AI in Aptoria is planned. Creating and saving lease records in Aptoria is planned. Signing leases electronically in Aptoria is planned. A person must review consequential terms and delivery.

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Planned

Controls stated

Human boundary stated

Aptoria

Queues

Lease renewals

Move-out follow-up

Missing documents

Rent reminders

Tenant check-ins

▲ 12%

Renewals in progress

78%

▲ 8%

Response rate

▲ 24%

Documents collected

142

▲ 18%

Messages sent this week

Lease renewal sequence

Leases ending in the next 90 days · sample portfolio

In progress

90 days — Renewal intent check

SMS + email · 2 sent · 100% replied

Completed

60 days — Renewal offer at the owner’s terms

Email + portal · Waiting for your approval

Held

30 days — Reminder + signing link

SMS

Scheduled

14 days — Personal follow-up

Drafted for review

Draft

7 days — Final escalation to you

Only if no decision

Pending

Maya Rodriguez

Unit 402 · Oakwood Residences

Lease end

Aug 31

Renewal offer

12 mo · at your rate rule

Messages

3 · last reply 2d ago

Documents

1 missing

Recommended next action

Maya asked to renew — the offer at the owner’s terms is held for your decision before anything goes out.

Sample portfolio · fictional data

Availability boundary

When should I start a renewal?

Record the lease end date and work backward from any applicable notice or signing deadline. Drafting leases with AI, saving lease records, and signing leases electronically in Aptoria are planned. Planned. The software does not determine a universal notice window.

Check the lease, property location, and current rules before choosing a notice date.

Record whether the tenant wants to renew, negotiate, or leave.

Set a reminder early enough for human review and delivery.

Lease drafting and e-signing in Aptoria are planned, so use the tool you use today for the renewal document.

Published status

Not available

Provider or jurisdiction

Verify before use

Result

No outcome promise

Capability status

Who decides the offer and rent?

The landlord supplies and approves renewal terms, including the rent. Aptoria does not pool landlords’ or competitors’ nonpublic data to recommend rent, and it does not autonomously choose a renewal price. Keep the proposed amount and the review decision with the lease record.

Compare the proposed terms with the current lease.

Review any rent-change restriction or notice requirement for the location.

Have a person approve the offer and delivery channel.

Treat a prepared draft as distinct from an approved, sent, or signed document.

AI lease drafting (planned)

Not available yet

Electronic lease signing (planned)

Not available yet

Planned means not available to accounts yet, even where parts are built.

Control check

What confirms completion?

A complete renewal needs the right document, reviewed terms, required signatures, and available delivery or provider evidence. An activity entry alone does not prove the tenant received, accepted, or signed an offer.

Check signer identity and the document version.

Record approvals and provider status where configured.

Verify the completed copy and effective dates before updating records.

Send legal-effect or unusual-notice questions to a qualified adviser.

Source records

Reviewable

Policy

Configured by owner

Exception path

Human owner

Sample portfolio · fictional data

By Aptoria Editorial Team · Editorial method

What should a renewal checklist include?

Keep the current lease, end date, proposed term, proposed rent, notice deadline, delivery method, and signer list in one review packet. The landlord should approve the amount and wording before an offer is sent. Drafting leases with AI and signing leases electronically in Aptoria are planned; until then, keep the draft, sender, signer, and document activity in the tool you use today, and confirm the delivery and signing outcome separately.

US notice rules vary by location and tenancy. The landlord legal knowledge page is a research starting point; it is not a universal deadline calculator. Check current primary sources and qualified advice for a consequential notice. The availability register states whether the relevant document workflow is supported for the account.

What stays with the landlord?

Aptoria does not use pooled landlord or competitor data to generate rent recommendations. The landlord sets and approves renewal rent and any consequential terms. The product’s human-required floor also includes:

Terminate a lease

File or advance an eviction

Deny an applicant

Deny an accommodation request

Deduct from a security deposit

Serve a rent-increase notice

Send a formal collection demand

Pool your data to set rents

Set rent from external data

Report a resident to a credit bureau

Downgrade or close a habitability concern

Override a deposit deadline

Impose a mandatory fee

Score a resident’s risk

Read the complete human-control boundary →

Compare published renewal workflows

These vendor-owned materials were reviewed on September 22, 2026. They describe public features, not account-level entitlements. Confirm plan, property type, notice requirements, and approval settings with each provider. An unlisted capability is not assumed absent.

Service	What its public material describes	What to confirm
Aptoria	Drafting leases with AI in Aptoria is planned. Signing leases electronically in Aptoria is planned. Aptoria fills in notices, such as late-rent and entry notices, from built-in templates that you can copy, download, or print. Aptoria capability register	Check the availability page before planning a renewal around Aptoria.
Yardi Breeze	Describes recurring Activity Feed reminders for lease renewals and rent increases. Yardi Breeze Activity Feed	Confirm edition and whether the needed notice, offer, and signing workflow is included.
Buildium	The Buildium plan comparison lists leasing, eSignature, AI assistance, and workflow automations, with plan-dependent scope. Buildium pricing	Confirm the current plan and the exact renewal-offer generation and review steps.
Entrata	Describes Renewals AI for lease-specific SMS and email engagement and renewal workflow automation. Entrata Renewals AI	Confirm whether its portfolio-scale workflow, controls, and contract fit your operation.
DoorLoop	Documents upcoming renewals, offers with updated terms, reminders, renewal contracts, and activation after signatures. DoorLoop renewal help	Confirm plan access, pricing terms, human review, and delivery evidence.

Frequently asked questions

Can Aptoria choose a renewal rent increase?

No. Aptoria does not use pooled landlord or competitor data to generate rent recommendations, and model-selected renewal rent prices are outside autonomous execution. The landlord supplies and approves the proposed amount.

Can I send the same renewal notice in every state?

Do not assume one notice form or deadline applies everywhere. Check the lease, local rules, required disclosures, and delivery method before a consequential notice goes out.

Does a draft mean the tenant received an offer?

No. Drafting, human approval, sending, provider acknowledgment, signature, and activation are separate states. Verify the signed copy and the external outcome before treating the renewal as complete.

Can a landlord review terms before a renewal offer goes out?

Yes, and a person always should. Drafting leases with AI in Aptoria is planned. When it is enabled, a person will review the proposed rent, notice terms, and delivery before an offer goes out.

Related decisions

Use lease signing for document and provider status, review controls for approvals, and audit-trail guidance for the record of a decision. A draft is not proof of delivery or acceptance.

Before relying on this workflow, check its current status on Availability, the actions that always need a person on the human-required floor, and how records and cancellation work in the Trust Spine.

Explore more

Leases and e-signing: planned.

Leasing & Screening

The decisions the agent will never make for you.

Trust & Autonomy

Switching from another tool?

Review the renewal workflow before use.

Confirm document availability, jurisdiction scope, human approval, signing setup, and delivery evidence for your property.

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