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Maintenance

Setting a maintenance spend cap

Set the repair spend cap and daily and monthly ceilings today. Vendor dispatch, which those limits will govern, is planned.
Aptoria
Maintenance
Set the cap
4
What the cap will control
What stays with a person
Related articles
Maintenance requests (planned)
Vetting a vendor
Setting autonomy thresholds
Setting a maintenance spend cap
Maintenance
1. Make sure two-factor sign-in is set up under Settings → Security.
Set the cap
2. Open Settings → Agent → Per-task spend limits.
Set the cap
3. In the repairs category, set the per-job cap, and optionally daily and monthly ceilings.
Set the cap
4. Save. Set the cap to 0 if you want every future dispatch to wait for you.
Set the cap
Help center
Help center
Maintenance
The short answer
Setting a maintenance spend cap
Set the maintenance spend cap under Settings → Agent → Per-task spend limits: the repairs category has a per-job cap, optional daily and monthly ceilings, and a preferred-vendors option. Changing them requires two-factor sign-in, and no setting can loosen the hardcoded limits on the BLOCKED floor. Sending jobs to vendors from Aptoria is planned. Until vendor dispatch is enabled, the cap governs nothing that runs.
Frequently asked questions
What happens when a repair exceeds my spend cap?
Can I require approval for every repair?
The short answer
Set the maintenance spend cap under Settings → Agent → Per-task spend limits: the repairs category has a per-job cap, optional daily and monthly ceilings, and a preferred-vendors option. Changing them requires two-factor sign-in, and no setting can loosen the hardcoded limits on the BLOCKED floor. Sending jobs to vendors from Aptoria is planned. Until vendor dispatch is enabled, the cap governs nothing that runs.

Set the cap

You can set the limits Aptoria will work within, such as spending caps, in your workspace settings. Changing them requires two-factor sign-in, and no setting can loosen the hardcoded limits on the BLOCKED floor.
1
Make sure two-factor sign-in is set up under Settings → Security.
2
Open Settings → Agent → Per-task spend limits.
3
In the repairs category, set the per-job cap, and optionally daily and monthly ceilings.
4
Save. Set the cap to 0 if you want every future dispatch to wait for you.

What the cap will control

When vendor dispatch is enabled, a repair under the cap will be able to go to a vendor through the configured checks, and a repair over it will wait for your approval. Daily and monthly ceilings will count work still inside its cancellation window, so a burst of small jobs cannot add up past your limit.
If you turn on the preferred-vendors option, only vendors you have marked preferred will be eligible; anyone else will need your approval.

What stays with a person

Critical-urgency jobs always need your approval, whatever the cap.

Frequently asked questions

What happens when a repair exceeds my spend cap?

When vendor dispatch is enabled, it will wait for your approval instead of going to a vendor. Today nothing goes to a vendor from Aptoria.

Can I require approval for every repair?

Yes. Set the cap to zero, and every dispatch will wait for your approval once vendor dispatch is enabled.
Workflow at a glance
1
Set the cap
2
What the cap will control
3
What stays with a person
Editorial ownership
Written and maintained by the Aptoria editorial team
Editorial method reviewed July 28, 2026. Aptoria reviews scope, source fit, examples, limitations, links, and publication gates. This record does not claim attorney, CPA, lender, appraiser, or other independent professional sign-off.
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Maintenance
Maintenance requests (planned)
Maintenance requests, triage, and vendor dispatch in Aptoria are planned. How they will work, and how to handle repairs today.
Maintenance
Vetting a vendor
What to check before you trust a vendor with a repair, and how a preferred-vendor list will be used once vendor dispatch ships (planned).
The AI agent
Setting autonomy thresholds
Set the spending caps Aptoria will work within, why changing them needs two-factor sign-in, and the decisions no setting can automate.
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The approval queue (planned)
The approval queue is where work that needs your decision will wait once AI preparation of routine work is enabled. What it will hold, and what to do today.

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